Newly Revised Procurement Documents Now Available

Release Status: 
Immediate
Contact Name: 
Stacey A. Ober
Contact Number: 
703-684-2815
City: 
Alexandria
State: 
Virginia
Date: 
Wednesday, August 11, 2010

The Engineers Joint Contract Documents Committee recently released a revised version of its Procurement Family of Documents. The new documents reflect current legislation, recent judicial activity, and business practices in 2010, and have taken into consideration input from design engineers, construction contractors, owners, equipment manufacturers and vendors, the Water and Wastewater Equipment Manufacturers Association, and attorneys.

The 2010 edition of the EJCDC Procurement documents replaces the edition published in 2000. A full list of the changes and updates may be found on www.nspe.org/ejcdc. Key highlights of the changes include the following:

  • New standard anti-fraud and anti-corruption certifications to the Procurement documents;
  • A timeline showing the critical steps in the procurement process;
  • More precise requirements for satisfying Seller's contract obligations;
  • Refined and updated the procurement insurance requirements to reflect current practices;
  • New Work Change Directive procedure;
  •  Improved description of the shop drawing submittal and approval process; and
  • Clearer direction regarding "or equal" items or components.

The EJCDC Procurement Documents are used for the purchase of equipment and construction materials on engineer-led projects and give public works professionals a strong foundation for efficient risk allocation, successful competitive procurements, and consistent contract administration. The documents are especially useful in situations in which the project owner wishes to begin procuring equipment for a new facility before the general contractor has been retained. Specific provisions allow the procurement contract to be assigned to the contractor at a later point. They also help to avoid the high costs of one-sided risk transfer and protect the public's infrastructure investment from the perils of nonstandard and untested contract language.

The 2010 EJCDC Procurement Family of Documents includes:

  • P-200, Suggested Instructions to Bidders for Procurement Contracts;
  • P-400, Suggested Bid Form for Procurement Contracts;
  • P-520, Agreement between Buyer and Seller for Procurement Contracts;
  • P-610, Performance Bond for Procurement Contracts;
  • P-615, Payment Bond for Procurement Contracts;
  • P-700, Standard General Conditions for Procurement Contracts; and
  • P-800, Guide to the Preparation of Supplementary Conditions for Procurement Contracts.

Since 1975, EJCDC has developed and updated fair and objective standard documents that represent the latest and best thinking in contractual relations between all parties involved in engineering design and construction projects. EJCDC documents are the highest quality standard documents specifically written for infrastructure projects in the United States. Formatted in easy to use Microsoft Word, the documents can be customized to suit each project's unique goals and regulatory requirements.

The Engineers Joint Contract Documents Committee (EJCDC) is a joint venture of four major organizations of professional engineers and contractors. Each of EJCDC's sponsoring organizations—NSPE, ASCE, ACEC, and AGC—offer EJCDC documents on their online stores at a discount to organization members. NSPE members enjoy a significant discount on the cost for the documents, which can be immediately purchased and downloaded at www.nspe.org/ejcdc/index.html.

Additional Notes: 

The National Society of Professional Engineers is the national society of licensed professional engineers from all disciplines that promotes the ethical and competent practice of engineering, advocates licensure, and enhances the image and well-being of its members. Founded in 1934, NSPE has been promoting professional excellence for over 75 years. NSPE serves more than 43,000 members and the public through 53 state and territorial societies and more than 500 chapters. For more information, please visit www.nspe.org.